Stop Complex - Simple Cloud productivity

Administration and compliance getting you tied up? Most modern people would answer yes to this and if they were involved in doing business they would most likely scream YES YES!

Recording what you do and why you're doing it has become an unfortunate default model for a modern world. Just noting down your car trips can become a major drag on your energy and potentially on your productivity. And to what end does all this recording and data collection do? A good question indeed, something we won't go into here, but to say that it can be good to have if and when things get sticky.
Most of us could indeed do a lot more with less reporting though the reality is we're going to have to change that over time.

One classic and true formula is to take a hit stick to your administration with the use of some high tech. Map out your necessary compliance and admin tasks and get creative about collecting the data, archiving it and creating reports. Once you've done this you'll feel a little more comfortable about organising the data into flows.

Now's the time to visit a complex solutions expert like Organise Internet . We'll use your map to suggest brave new ways to collect your data, archive it, process it and report on it. Typically we can halve administration time and therefore deliver significant productivity dividends. 

Apprenticeships at school

One major client in the training and education field has drastically reduced the amount of time used to organise and report on apprenticeships and traineeships in the state of NSW in Australia. The sbatjobs.info system has also improved the quality of reporting and compliance for this important sector of the state's skilled education training system helping increase the retention of young people in trade training contracts.

Solutions cloud

"The job of organising an apprenticeship for a young person while still at school is difficult, it involves parents, employers, schools and trade training institutions not to forget the apprentice themselves. The legalities and duty of care is significant and the 'paperwork' is a small nightmare. The sbatjobs system has vastly streamlined the process and improved the reporting. In fact most of the paperwork is done by the system" says Danis senior web engineers  at Organise Internet.

The processing system behind the scene has made the once complex task of organising and reporting on the progress of a apprentice or trainee a straight forward and well reported task.

This example is a classic solution of Complex to Simple , something that classic well designed and managed cloud solutions can help solve.

Make contact with us to steer you in the right direction...

Follow the Money: making money online is more than being 'liked'

"Follow the money"! Have you heard the catchphrase?
It was popularised in the film All the Presidents Men back in the 70's as commentary to the Watergate corruption scandal of the same decade.
We can use the same method to easily assess the success or otherwise of any online investment. It's a little brutal, however ultimately, any website, social media presence or app development will be measured by this blunt yardstick. "Money talks BS walks" to coin another catchphrase. Having a profile online and being 'liked' is only a start.

Though we understand that most businesses get online just to profile themselves, perhaps to list a few products and services and have their address and phone number published... just 'to be there' as it were. Yet in a maturing online space this is really not enough.  In other words your investment needs to yield some return. 

We read of super geeks making millions and home bound parents managing huge online stores turning over millions. We read too of bloggers replacing newspapers and teenagers selling their gaming accounts for more than their parents earn all year. A grain of salt should be applied to the most extreme stories. People do however make good money online. We have clients that have gone from zero to hero in 6 -12 months.

How? Connect your bank account!

So how on earth can "I" make money online, I hear you cry.  The short answer is that you need to connect your website, social media presence, app, video etc. to your bank account. It really is as straight forward as that. Not simple, but straight forward.
In our experience you need to make a plan and then work it.
It's worth talking to people that can help you professionally in this space, people that have done it before and know the not inconsiderable trapdoors. Find someone that you can trust to work up a plan and then give them the job of assembling the team and services that are required, in other words appoint a team leader. Don't fall into the trap of having different people do bits of the job for you and expecting them to work together seamlessly. They rarely will.


Most importantly you'll need to give yourself a budget for the project and empower your team leader to deliver on time and within budget for the investment. With the right team and approach you'll be able to follow the money into your business bank account without the fuss of a WaterGate :).

Is your CMS a hand brake?

Using a content management system of CMS to manage you organisation's web information is a no brainer, yet are yesterday's CMS really keeping up with your demands?
Content management is such an amorphous term these days, as is the case with so many tech terms CMS has become an anagram with it's own life. The CMS has joined such capitalised giants like OS , SMS, FTP & PC. The CMS used to do what it stood for, 'managing content', simple, easy to understand and a great step forward from direct coding of html. The CMS used to be a small miracle too, in that it opened up the editing of online content to an army of new players to use and publish. Content expanded massively as a result, as witnessed by blogs and wikis. Content production exploded! Indeed it could be argued that today's social media systems are simply great big CMS with some pepper and spice thrown in. Revealing the publisher's long held secret that people love news and  people love an audience, even if it's their own 'virtual' audience.
These days you can sign up and grab a free CMS from a myriad of open source or commercial sources. Weird and wonderful names such as Drupal, Joomla, DotNetNuke, Liferay and Moodle have established footholds in their geography of the internet. WikiPedia, itself a BIG CMS lists dozens of CMSs. WordPress indeed has become de rigour on the web as a open source industry in it's own right. With the ever promising 'template' producers selling a million look and feels (strangely never quiet what we're looking for).

Though as we've discovered over the years a CMS is only a starting point to an online strategy it's not an end point!

From humble CMS to Super CMS

A CMS can be also be a full business process re-engineering tool. It can be the basis for everything from customer feedback and reporting to an intranet style form replacement for tablet of mobile computing. More advanced functions that allow complex data flow or financial calculations can harness the use of cloud computing. Then a CMS can be used to closely integrate with your existing internal or external data systems.

Fast, Flexible Alternative to off the shelf

OI has been researching and developing it's CMS Syntara for 6 years as a alternative to off the shelf CMS packages. It's been built for extreme flexibility of use, enabling it to effectively become an innovation platform without the full expense of a pure coded application.


A team of developers and business analysts are constantly improving and developing Syntara through the latest technology research and feedback from the pool of trusted clients. What other system is improved on a weekly basis with upgrades and updates happening automatically? Features of Syntara include:
• control: full add/ edit/ view/ delete control over all data records
• usability: search, quick-find, backup and restore
• integration: full import/ export capabilities, links into your existing website, can integrate into your current PC-based systems
• website: full WYSIWYG editors, email, website and performance statistics, file upload and an image library
• communications: integral email and SMS communications, post, scheduled communications, and complete transaction logs
• administrative: reporting, concurrent users, multiple user permissions levels
• calendar: with weekly and month activity views, transaction and activity logs, task and project scheduling
• secure: firewall and IP restrictions, user passwords and definable access levels
• invoicing: sending via email or post, scheduled and automated invoicing and payment reminders, recurring billing, and MYOB / Xero integration
• Streaming video or video on demand integration
• Full cross device interoperability - tablet, phone of specialist device.
• Plus more… with much more to come.

If your CMS is not keeping up with your demands, it may be worth considering a transition to a secure, fast and flexible system such as Syntara.

Telework in small business - our experience

How can telework or flexible work practices work for small workplaces. Our business Oi: Organise Internet has now been trialling telework for a year. Gosh, we even stuck our necks out and became the subject of a national Telework promotion campaign. (have a look here at our overdone makeup if you're interested: Telework.gov.au)

Multi Screen Telework

Yahoo and Google are great big employers, which ever way you look at it. They reportedly are not fans of staff teleworking any more, at least if recent media reports are to be believed. Apparently some of their managers want people back in the office. The reports cited a need to bump into each other and 'innovate' around the water coolers (does anyone actually have those any more?).
The reaction to those reports as met with amazement in that such a stand seemed counter to the 'work anywhere' discussions that are quite the rage in many workplace HR discussions.

So what was our reality?
Firstly, Google and Yahoo do have a point. Bumping into each other is important, innovating is important and casual encounters are important.
However we've discovered that these important encounters are not going to disappear anytime soon as we only allow telework one day a week. Plenty of time to innovate in the office. One thing I do know is that it does make us a more family friendly employer. For myself and the staff that is important.

Distractions
There are upsides of being away from the office distractions too. Our Technical Manager, a disciplined mature family man is definitely a fan. He reports that he can focus on specific tasks without the "innovating interruptions " of the office of the daily distractions of driving in traffic.
It's worth noting that he has organised a quiet study at home and no one else is at home when he's working from there.

Lampooned
What we didn't see coming was the fun a games of being discussed even lampooned in the national media. We've attracted attention on ABC National Radio & TV and more interestingly on Channel 10's The Project last week.

Not so sexy - good for other reasons
Our small business telework experience is characterised as being all very organised and disciplined, not sexy and cool, as a Google office. There is real value all the same, particularly for families and I would think for reducing traffic jams.

In the work place it's added a new element in more flexible work practices. Work practices that can benefit both employer and employees in small business if structured correctly.